Registry / Transfer Agency


Assure the accuracy of your company’s security issuance. BDO Trust and Investments Group provides investor protection to help ensure the success of your company’s equity or debt offering through the issuance and cancellation of publicly traded shares, corporate bonds and other securities.

BDO Trust, as your transfer agent and registrar, will do the registration of all transfers and annotations in the stock and transfer book or bond registry of the issuer corporation.


  • An objective and independent party will handle and monitor the issuance and cancellation of publicly traded shares, bonds and other securities. The transfer agent/registrar keeps records of who owns a company’s stocks and bonds and how these are held.
  • Deal with just a single transfer agent / registrar instead of multiple stockholders / bond holders

Client Suitability

Companies that have publicly traded securities typically use transfer agents/ registrars to keep track of the individuals and entities that own their stocks, bonds and other securities.

Service Features

  • Issue and cancel certificates to reflect changes in ownership. For example, when a company declares a stock dividend or stock split, BDO Trust, acting as the transfer agent/registrar, will issue new shares.
  • Keep records of who owns a company's stocks and bonds and how those stocks and bonds are held—whether by the owner in certificate form, by the company in book-entry form, or by the investor's brokerage firm in street name. Also keep records of how many shares or bonds each investor owns.
  • Act as an intermediary for the company. BDO Trust agent may also serve as the company's paying agent to pay out interest, cash and stock dividends, or other distributions to stock- and bondholders.
  • Act as proxy agent (sending out proxy materials), exchange agent (exchanging a company's stock or bonds in a merger), tender agent (tendering shares in a tender offer), and mailing agent (mailing the company's quarterly, annual, and other reports).
  • Handle lost, destroyed, or stolen certificates. BDO Trust can help shareholders and bondholders when a stock or bond certificate has been lost, destroyed, or stolen.


  • Registry/Transfer Agency Agreement
  • Notarized Secretary's Certificate on the Board Resolution of the corporation
    • Appointing BDO Trust and Investments Group as Transfer Agent and Registrar
    • Designating the authorized signatories therefor
  • Certified true copy of Certificate of Filing of Articles of Incorporation and By-laws issued by the Securities and Exchange Commission with the Articles and By-laws annexed certified true by SEC or the Corporation's Corporate Secretary
  • List of the directors/officers and list of stockholders holding more than 2% stockholdings of the Corporation
  • Two (2) Specimen Signature Cards and Customer Account Records (to be provided by BDO-Trust) duly signed/accomplished by the authorized signatory/ies of the Corporation and duly authenticated by the Corporation's Corporate Secretary
  • Photocopies: Picture and signature pages of acceptable identification cards (passports, driver's license, SSS, TIN etc.) of the signatories of the Corporation
  • Other documents as required under the Registry/Transfer Agency Agreement.

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